Associate, Senior Administrative Assistant I

Job Description

Associate, Senior Administrative Assistant I

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what is all about.

We’re seeking a future team member for the role of Associate, Senior Administrative Assistant I to support the Asset Servicing team across Relationship, Sales, and Service for Dubai, Abu Dhabi and Saudi Arabia. This role is located in Dubai, United Arab Emirates – Hybrid.

In this role, you’ll make an impact in the following ways:

• Performs advanced, diversified and sometimes confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures. Screens calls and visitors, and resolves inquiries. Schedules meetings, prepares and distributes meeting agendas and minutes. Makes travel arrangements and maintains calendar of appointments for assigned manager(s) and/or team. Activities may also encompass disciplines such as event planning, bookkeeping, as well as standard areas like word processing, data entry etc.
• Exercises autonomy in troubleshooting a diverse range of sometimes complex issues as they arise. Typically conducts a range of administrative assignments related to the assigned manager('s') and/or team's attendance or conduct of seminars, workshops, and/or conferences, among others, including preparation of materials, scheduling and logistical arrangements.
• Could be expected to collaborate on projects related to administrative initiatives.
• Conducts research; compiles, analyses and summarizes information for reports and correspondence.
• Leverages own contacts and resources and liaises with other managers on behalf of the assigned manager(s) and/or team to facilitate information gathering and confirmation of answers.
• Applies discretion to triage a wide range of requests, questions and problems directed toward the assigned manager(s) and/or team.
• Expected to address and/or identify the level of urgency and escalate as necessary.
• May be expected to prepare draft correspondences, memoranda and reports on behalf of and for review by the assigned manager(s) and/or team.
• May establish filing/organizational procedures.
• Is an intermediate to advanced user of standard business software (word processing, e-mail, spreadsheets, etc.)
• May review and analyze complex data, assist with budgets and budget presentations for review and use by the assigned manager(s) and/or team. Completes all billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, manager(s) and/or team.
• Responsible for facilitating the full range of administrative activities for one or more managers at job level M and below and or a moderately sized team [approximately 6-10 individuals].
• Responsible for the timeliness, quality and accurate completion of own work as well as effective collaboration with management and the leader's manager's direct reports on behalf of the assigned manager.
• Contributes towards achievement of team goals and maybe assigned a mix of short to long-term projects or initiatives. May provide advice/training to new or less experienced team members.
• Priority is on daily/weekly work but may be responsible for executing work/projects as requested. Has some latitude to adjust daily work routines as needed.
  
  

To be successful in this role, we’re seeking the following:

• 5-7 years of total work experience preferred.
• High school/secondary school or the equivalent combination of education and experience is required; bachelor’s degree preferred.
• Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred.
• AA degree or relevant business certifications preferred.
  
  

At BNY, our culture speaks for itself. Here’s a few of our awards:

• America’s Most Innovative Companies, Fortune, 2024
• World’s Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion , Disability: IN – 100% score, 2023-2024
• “Most Just Companies”, Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg’s Gender Equality Index (GEI), 2023
  
  

Our Benefits And Rewards

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

About Us

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.