Executive Assistant-AHS-Chief Executive Office
SEHA - Abu Dhabi Health Services Co.
Date: 2 weeks ago
City: Abu Dhabi
Contract type: Full time

Job Description
Responsible for providing high-level administrative and secretarial support to the CEO by preparing departmental reports, handling information requests, and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings. Also responsible for helping the CEO in any other duties as assigned.
Responsibilities
Preparing and disseminating reports, correspondences and presentations Preparing professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation software
Reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution while maintaining confidentiality
Managing records and files Filing and retrieving Department documents, records, receipts, invoices, policies and reports and maintaining employees and departmental files
Managing calendars and schedules
Managing and maintaining an accurate workable calendar and schedule for the CEO i.e. prioritizing scheduling meetings and appointments
Making travel arrangements for the CEO, to ensure efficient traveling
Making arrangements for Human Resources department meetings, preparing agendas and minutes for the same, following up the status of meeting actions and report progress of tasks to the CEO
Performing other office and clerical duties
Performing general office duties including, but not limited to, ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staff
Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector
Providing production support, photocopying and binding as necessary
Developing any written materials like procedures and policies to be communicated to employees as required
Handling special projects and matters as directed by the CEO
Maintaining client service standards Answering any queries from the facility employees or customers in a pleasant manner
Contributing to team effort Participating in team efforts as required time to time
Collaborating with other members of the team to carry out work smoothly
Qualifications
Qualification :-
Special Certificate:-
Required
2-4 years progressive executive secretarial responsibility
Desired
Experience in a large healthcare facility
Responsible for providing high-level administrative and secretarial support to the CEO by preparing departmental reports, handling information requests, and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings. Also responsible for helping the CEO in any other duties as assigned.
Responsibilities
Preparing and disseminating reports, correspondences and presentations Preparing professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation software
Reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution while maintaining confidentiality
Managing records and files Filing and retrieving Department documents, records, receipts, invoices, policies and reports and maintaining employees and departmental files
Managing calendars and schedules
Managing and maintaining an accurate workable calendar and schedule for the CEO i.e. prioritizing scheduling meetings and appointments
Making travel arrangements for the CEO, to ensure efficient traveling
Making arrangements for Human Resources department meetings, preparing agendas and minutes for the same, following up the status of meeting actions and report progress of tasks to the CEO
Performing other office and clerical duties
Performing general office duties including, but not limited to, ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staff
Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector
Providing production support, photocopying and binding as necessary
Developing any written materials like procedures and policies to be communicated to employees as required
Handling special projects and matters as directed by the CEO
Maintaining client service standards Answering any queries from the facility employees or customers in a pleasant manner
Contributing to team effort Participating in team efforts as required time to time
Collaborating with other members of the team to carry out work smoothly
Qualifications
Qualification :-
Special Certificate:-
Required
2-4 years progressive executive secretarial responsibility
Desired
Experience in a large healthcare facility
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Senior Technical Engineering Manager
AtkinsRéalis,
Abu Dhabi
4 hours ago
About AtkinsRéalisCreated by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and...

Electrical Inspector
AtkinsRéalis,
Abu Dhabi
8 hours ago
AtkinsRéalis is looking for a Electrical Inspector(Site Operations) in UAE.About AtkinsRéalisCreated by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems....

Assistant Vice President – Office Management
ALDAR,
Abu Dhabi
8 hours ago
Job Purpose:The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and...
