Executive Assistant Office Manager
Greenfix Property Care
Date: 3 weeks ago
City: Dubai
Contract type: Full time
Job Overview
Job Title: Executive Assistant & Office Manager
Location: Dubai, UAE
Type: Full-time
Salary: Competitive (Based on market standards)
Experience: Minimum 3-4 years in media, PR, or communications
Languages: Spanish speakers only.
We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
Key Responsibilities
Job Title: Executive Assistant & Office Manager
Location: Dubai, UAE
Type: Full-time
Salary: Competitive (Based on market standards)
Experience: Minimum 3-4 years in media, PR, or communications
Languages: Spanish speakers only.
We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
Key Responsibilities
- Provide top-tier executive support to the CEO and senior directors
- Oversee and coordinate daily office operations and team logistics
- Lead tender submissions and coordinate new business proposals
- Manage document workflows through government and client portals
- Prepare and design PowerPoint presentations for proposals, briefings, and meetings
- Attend internal and client meetings, record detailed minutes, and manage follow-ups
- Organize complex travel arrangements and protocols (regionally and internationally)
- Assist in planning internal and external communications events
- Maintain confidentiality and manage sensitive information discreetly
- Support recruitment coordination and onboarding administration as needed
- Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting
- Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
- Proficient in Microsoft Office, especially PowerPoint and Excel
- Familiarity with UAE government and business portals is highly preferred
- Strong organizational skills with excellent attention to detail
- Ability to multitask and perform effectively under pressure
- Holds a valid US visa or is open to international travel
- Discreet, professional, and solutions-oriented
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