Procurement Manager

Job Details

Position Title

Procurement Manager

Reports to

Chief Finance Officer

Division

Procurement

Grade

Department

Procurement Department

Job Purpose

The Procurement Manager plays a crucial role in supporting the organizations operational and financial goals by securing the best possible commercial terms for goods and services, managing supplier relationships, overseeing contract management, and driving continuous improvement in the procurement process.

The purpose of this role is to strategically manage the procurement and contract lifecycle to ensure the organization's needs for goods and services are met efficiently, cost-effectively, and within the required quality standards. This includes overseeing the entire supply chainfrom sourcing and negotiating with suppliers, to managing contracts, ensuring timely delivery, and maintaining compliance with company policies and procedures.

The role ensures that procurement and contract activities adhere to all relevant regulations, ethical standards, and internal policies, while proactively managing risks associated with supply disruptions or market fluctuations.

Additionally, the Procurement Manager plays an integral role in budget adherence, supports profitability, and leads a team to deliver high performance in procurement operations.

Functional Accountabilities

Area of Contribution

Key Activities

Financial

• Lead strategic sourcing, negotiations, and supplier management to reduce procurement costs and contribute directly to the organizations profitability.
• Manage procurement budgets in alignment with organizational financial goals.
• Negotiate favourable payment terms to improve cash flow and provide better financial flexibility.
• Evaluate team performance to ensure achievement of departmental financial KPIs and delivery targets.
• Identify and mitigate financial risks in the supply chain, including supplier reliability, market volatility, and geopolitical disruptions.
• Monitor and enforce contract terms to ensure full value is realized from supplier agreements.
  
  
  

Process

• Liaise with internal departments to understand procurement needs, especially related to capital expenditure,REPEX, airport equipment, duty-free, and operational spending.
• Develop and implement procurement procedures and ensure full compliance across the organization.
• Align with IDO Procurement to leverage common group purchasing.
• Develop new vendors, and maintain strong relationships with key suppliers to secure the best pricing, quality, and long-term collaboration.
• Monitor market trends and innovations to identify new sourcing opportunities and optimize procurement strategies.
• Ensure transparency and fairness in all procurement activities, including tendering, supplier selection, and evaluation.
• Maintain a comprehensive and up-to-date supplier database for efficient sourcing and risk tracking.
• Continuously improve procurement processes through staff training, system enhancements, and adoption of best practices.
• Stay updated on industry trends and innovations to bring new ideas and solutions to the procurement function.
• Promote and enforce ethical procurement practices, ensuring transparency and fairness in all dealings.
• Contract Management
• To work independently on contract management process.
• Negotiate, draft, and manage supplier contracts to ensure favorable terms, compliance, and alignment with business objectives.
• Monitor contract performance and enforce service-level agreements to ensure suppliers meet their commitments.
• Track contract expiry dates and manage renewals or re-tendering processes in a timely manner.
• Maintain accurate and organized contract documentation to support audits, legal compliance, and internal reviews.
  
  
  

Customer and Reporting

• Acts as a key liaison between the procurement function and internal stakeholders, ensuring alignment with their needs and minimizing operational disruptions.
• Enhances procurement efficiency and supplier performance, contributing to better internal service levels and stakeholder satisfaction.
• Ensures transparency and traceability in procurement activities to support audit readiness, regulatory compliance, and financial control.
• Provides clear reporting and data insights to support informed decision-making, performance tracking, and the evaluation of procurement outcomes.
  
  
  

Communication & Working Relationships

Internal

• Cross Functional Collaborations
• Reporting
  
  
  

Reasons for Interaction

• Effectively drive communications with different internal departments to ensure smooth co-ordination and alignment with business objectives.
• Updates to management and stakeholders are vital to keep everyone informed of the procurement process, challenges, and progress. This involves formal reporting structures and presentations.
  
  
  

External

• Supplier Negotiations
• Vendor Relationship Management
  
  
  

Reasons for Interaction

• Successful procurement relies heavily on clear and effective communication with suppliers, whether for price negotiations, contract terms, or delivery schedules.
• Maintaining a good working relationship with suppliers through regular communication ensures that issues like supply disruptions are addressed proactively.
  
  
  

Qualifications

Qualifications, Experience, & Skills

Educational Qualifications

Bachelors degree in commerce with Finance / Accounting background/ B. Tech/BE with Procurement background.

Being a Member of the Chartered Institute of Procurement and Supply (CIPS) or equivalent is desirable, not necessary.

Professional Qualifications

Commercial Aviation knowledge is desirable, but not necessary.

Knowledge of ERP / Oracle is desirable

Experience

Required Experience

Minimum of 12+ years procurement with extensive experience in procurement, with a proven track record in a similar role. This experience should include managing complex procurement activities, strategic sourcing, and supplier relationship management.

Proven ability to manage and lead a team of procurement professionals. This includes experience in mentoring, performance management and coordinating team efforts to achieve procurement goals.

Other Requirements- Safety Accountability And Responsibilities

All staff has the following safety responsibilities and is accountable to their supervisor(s) and Head of Department / Managers:

• To comply with the relevant safety requirements and procedures outlined in the Aerodrome Operations Manual and Safety Management System and any other instructions or notices issued by Ras Al Khaimah International Airport.
• To comply with the safety requirements detailed within their training.
• To advise their Head of Department / Managers and the Airport Duty Officer team of any safety occurrence or system failure and to identify and report any situation of potential risk or concern affecting safety via one of the following means.
• Report directly to the Safety Department or an immediate supervisor.
• Narrating an Accident/ Incident Report to the Safety Department.
• Support safety audits and investigations as they occur.
  
  
  

Competencies

Level of Proficiency

Behavioural Competencies

Ability to manage own workload and of the purchase team, prioritise activities accordingly.

HIGH

Ability to work in a fast paced and time pressured environment.

HIGH

Ensures competitive and transparent tender processes, leading to optimal supplier selection.

Track project progress, address issues promptly, and ensure projects are completed within scope, time, and budget.

HIGH

Excellent written and oral communication skills, problem solving (ability to overcome setbacks).

HIGH

Technical Competencies

Proficiency in Microsoft Office applications, including Excel and Word, with the ability to utilize these tools effectively for various procurement tasks.

MEDIUM