Receptionist / Front Desk Executive

Milele


Date: 13 hours ago
City: Dubai
Salary: AED 4,000 - AED 5,000 per month
Contract type: Full time
Job Purpose:

To manage the front desk operations at Milele HQ, ensuring a welcoming, organized, and efficient environment for all visitors and staff.

Duties and Responsibilities:

  • Greet and welcome guests promptly and warmly upon arrival.
  • Direct visitors to the appropriate personnel and offices.
  • Answer, screen, and route incoming phone calls efficiently.
  • Maintain a clean, organized, and presentable reception area, ensuring availability of necessary stationery and materials (e.g., pens, forms, brochures).
  • Oversee the booking and upkeep of boardrooms and meeting rooms.
  • Provide accurate and timely information both in-person and via phone/email.
  • Receive, sort, and distribute daily mail and deliveries.
  • Ensure office security by adhering to safety protocols, monitoring visitor logbooks, and issuing visitor badges.
  • Manage ordering and inventory of front office supplies.
  • Update office calendars and assist with scheduling meetings.
  • Coordinate travel arrangements, accommodations, and prepare related vouchers.
  • Maintain accurate records of office expenses and costs.
  • Perform clerical tasks such as filing, photocopying, and transcribing.
  • Support additional administrative duties as assigned by the line manager.


Required Skills:

  • Proven experience as a Receptionist, Front Office Representative, or in a similar role.
  • Proficiency in Microsoft Office Suite.
  • Hands-on experience with office equipment (e.g., EPABX systems, printers).
  • Professional demeanor and appearance.
  • Strong verbal and written communication skills in English and Arabic.
  • Ability to be proactive, resourceful, and solution-oriented.
  • Excellent organizational and multitasking abilities.
  • Strong time-management skills with the ability to prioritize tasks effectively.
  • A positive, customer service-oriented attitude.


Qualifications:

  • High school diploma or equivalent; additional certification in hospitality management or a related field is an advantage.

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