Senior Disbursement Accounts Executive

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

About The Role

We are seeking a proactive and detail-driven Senior DA Executive to oversee invoicing operations for complex government and defence contracts. The ideal candidate will be responsible for end-to-end billing cycles, leading documentation efforts, supporting junior team members, and ensuring invoicing accuracy and timeliness to mitigate delay-related penalties.

Key Responsibilities

• Oversee the preparation, verification, and submission of invoices for multi-country port calls and related services.
• Ensure alignment with client contract terms, billing formats, and supporting documentation requirements.
• Act as the point of contact for critical billing queries, escalations, and client clarifications.
• Monitor internal workflows to ensure adherence to invoicing timelines and help prevent liquidated damages (LD) due to delays.
• Review supporting documents from operations and procurement teams to ensure billing completeness.
• Maintain billing compliance logs, master trackers, and audit trails in line with internal policies and client expectations.
• Mentor junior invoicing executives and provide peer review support to improve accuracy and response time.
• Collaborate with finance, legal, and operations teams on reconciliations, corrections, and process improvement initiatives.
  
  

Preferred Qualifications & Skills

• 6–10 years of experience in invoicing, billing, or finance operations, ideally in maritime, defence contracting, or logistics.
• Strong understanding of government invoicing protocols, compliance standards, and supporting documentation.
• High proficiency in Microsoft Excel, including reconciliation and template management.
• Clear, concise communication skills—written and spoken—with clients and internal teams.
• Demonstrated ability to manage invoicing timelines, especially in contracts where delay penalties apply.
• Familiarity with ERP or billing systems is preferred (e.g., SAP, Oracle, MS Dynamics).
• Ability to manage multiple priorities with minimal supervision and maintain data integrity under pressure.
  
  

What We Offer

• An opportunity to lead billing operations for critical global contracts.
• Exposure to complex documentation environments across the government and defence sectors.
• A role that combines compliance, process control, and team support in a fast-paced environment.
  
  

Plus, much more!

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.