Supervisor - Accounts Payable

Job Title

Accounts Payable Supervisor

Department

Finance

Reporting To

Deputy Financial Controller

Location:

HO

Job Purpose

Accounts Payable Supervisor is responsible to oversee the daily operations of the accounts payables (AP) department, to ensure timely payments for all supplier payments, monitoring the complete payable cycle and integrity of the documents. Manage the team members.

Key Responsibilities

• Ensure that all supplier invoices are received and booked in the system on a timely manner
• Pay vendors timely by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
• Maintain accounting ledgers by verifying and posting account transactions
• Initiate improvement in the AP cycle and processes
• Supervise team members and ensure proper delegation of duties and responsibilities
  
  
  

to ensure smooth functioning

• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
• Report on Input VAT and avoid penalty (due to late booking of taxable invoice)
• Provide accurate and effective document preparation and records management relative to the AP function
• Handle various payment sources, bank , cash, check, others if any
• Protect organization’s value by keeping information confidential
• Any other adhoc responsibilities assigned to support business and operational requirement
  
  
  

Essential Skills Abilities

• Handle business transactions volume
• Contributing to Continuous Improvement
• Advanced excel user
• Team Management
• Meet deadlines
• Aware of UAE Laws and regulations, business environment
  
  
  

Qualifications

Experienced & Accounting knowledge

Preferable – Intermediate professional qualification

Other Requirements

• Working knowledge of medium type accounting software (Peachtree/Horizon)
• Driving license
  
  
  

EMPLOYEE

MANAGER

Signature

DATE:

Business Unit: GBU Energy Solutions

Division: ESI AMEA - GCC & Pak - UAE

Legal Entity: ENGIE Cofely Energy Services LLC

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: Bachelor's Degree